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  • Breakout Session Agendas
    Posted Mar 27, 2012 by Anthony Johnson

    The 2012 National Conference will include the following breakout sessions. In addition to the student members, each session will include a member of the National Board of Directors and at least one member member of Omicron Sigma Upsilon. While the following topics will be discussed in the sessions, we encourage you to let your conversations guide the way!

    Student members participating in each breakout session will ultimately comprise a standing committee that will communicate and work together throughout the 2012-2013 academic year to achieve any established objectives and report to the National Board of Directors.

    Depending on the number of members attending the National Conference, your chapter may not be represented in every breakout session. If applicable, the National Board of Directors requests that at least one representative from each chapter be present in the National Bylaws Session, the Pledging & Ritual Session, and the Website & Social Media Development Session.

    NATIONAL BYLAWS

    - Review of Proposed Bylaw Changes & Rationale
    - Explanation of Articles of Incorporation
    - Suspension/Termination of Alpha Eta Rho, Inc. in California
    - Suggestions for Future Bylaw Changes 
     
    PLEDGING & RITUAL
    * NOTE: Chapters are Requested to Submit a Copy of Current Pledge Materials to the National Office in Order to Make Copies Available for the Breakout Session (by: Wednesday, April 4th)
     
    - Discuss Pledge Materials Used by Chapters
    - Work to Establish Standardization of Pledge Materials
    - Review Content of the "Yellow Book"
    - Discuss Rituals Used by Chapters
        - Ensure Compliance with National Bylaws & Official Ritual of AHP
        - Ensure Compliance with University Guidelines
    - Discuss Submission of Rituals to AHP National for Approval
     
    ALUMNI
     
    - Purpose of the Alumni Chapter Representatives
    - Ideas for Development of Alumni Outreach Program
        - Methods of Outreach to Alumni Community
        - Incentive Program for Chapters
    - Concept of Alumni Advisory Board
    - Overcoming Issues with Auto-Renewal of Subscriptions
    - Fiscal Responsibility of Alumni Members
        - Hold Alumni to the Standard Required of Student Members
        - Support Required to Grow Scholarship Funds, Speaker Banks, and Industry Network
     
    INDUSTRY & COMMUNITY OUTREACH / 2013 NATIONAL CONFERENCE
     
    - Requirements & Expectations of Host Chapter
        - Responsible for Planning with Supervision of National Office
        - Complete Support & Approval of School, Department, Faculty, etc.
    - Significant Aviation Education & Entertainment Venue
    - Discuss Pros & Cons of Potential Locations
    - Discuss Ways to Solicit Industry & Community Support
     
    MERCHANDISE & FUNDRAISING
     
    - Discuss Trademark & Licensing Policy
        - Gatekeeper Function of National Office to Monitor & Protect Use of Intellectual Property
        - Develp a List of Approved Vendors for Merchandise
    - Feedback on Current Merchandise & Website Store
    - Ideas & Suggestions for Future Merchandise
    - Work to Develop a "Cookbook" of Fundraising Concepts
    - Discuss Fundraising Experiences: What Works? What Doesn't Work?
     
    WEBSITE & SOCIAL MEDIA DEVELOPMENT
     
    - General Feedback on Website & Social Media
    - Ideas & Suggestions for Future Development and Outreach
        - What is the Best Way to Reach Our Membership?
        - Pros & Cons of the Different Social Media Tools
    - Work to Establish a Social Media Etiquette & Security Protocol
     
    LEADERSHIP & CONTINUITY
     
    - Ways to Ensure Continuity of Leadership Year-to-Year
        - Maintaining Communication with the National Office
        - Education of Future Leadership
            - Leadership & Communication Skills
            - Proceedures to Apply for Funding
    - Establish a Beginning & End of Year Checklist
        - EXAMPLE: Beginning of Year
            1. Submit Updated Chapter Roster of Members & Officers
            2. Collect & Pay National and Chapter Dues (November 1st)
            3. Finalize Schedule of Events & Fundraising Opportunities
            4. Decision to Nominate National Student President or Host National Conference
            5. Submit Scholarship Applications